CTEC/OARR
P.O. Box 614
Kolonia, Pohnpei FM 96941

• Coordinate Student Registration: Oversee and facilitate early, regular, and special student registration processes at CTEC, ensuring a smooth and efficient experience.
• Maintain Academic Records: Manage student academic records in both paper and electronic formats, including but not limited to add/drop forms withdrawal request, clearance forms, grade change memoranda, change of major or Individual Development Plans (IDRs), course substitutions, instructor grade sheets graduate applications, and other related documentation.
• Admissions and Records Liaison: Act as the primary point of contact for admission and records services at CTEC, providing guidance and support to students and staff.
• Ensure Confidentiality: Safeguard the confidentiality and privacy of student academic records, adhering to institutional and legal standards.
• Process Admissions: Handle the admission process for new, transfer, and readmitted students, ensuring accuracy and timeliness.
• Data Entry and Accuracy: Input and manage campus student records in the Student Information System (SIS), ensuring all data are accurate, complete, and posted in a timely manner.
• Collaboration for Student Success: Work closely with instructors and academic advisors to provide accurate information necessary for effective student advising, including progress toward degree completion and academic standing.
• Support Commencement: Collaborate with the Office of Admissions, Records, and Retention (OARR) at the national campus to prepare and organize commencement ceremonies.
• Entrance Test Proctoring: Assist in administering the COM-FSM entrance test, serving as a proctor to ensure proper procedures are followed.
• Student counseling and advising: Provide academic counseling and advice to student on issues such as academic standing, degree completion, and major selection.
• Reporting: Prepare and distribute reports to relevant college stakeholders, including campus- specific enrollment reports, mid-term deficiency reports and necessary documentation.
• Prepare routine reports: Produce monthly and routine reports as required by supervisors, ensuring accuracy and relevant.
• Assess Service Effectiveness: Assist the college registrar in conducting regular assessments and program reviews to evaluate the effectiveness of services provided.
• Document transmission: Organize and ensure the proper paper and/or electronic transmission of required documents to the OARR at the National Campus.
• Campus Activities: Collaborate with OARR- National Campus in organizing college fairs and other related campus events.
• Committee Participation and Additional Duties: Serve on various standing committees and/or work groups and perform other duties as assigned to support the campus and college.

Associate of arts degree in educational counseling, social science or related field from a US accredited college with one year of progressively responsible and professional experience in providing educational services, counseling and related assistance to students or related groups. Software Programs: Working knowledge of MS Office (Words, Excel, and Access). Special Skills, Abilities and Knowledge: Knowledge of COM-FSM programs and organizations; policies and regulations related to the field of assignment; techniques and procedures used in academic and personal counseling. Ability to establish and maintain effective working relationships with students, faculty, and staff; learn specific techniques needed to operate effectively and with empathy with youths; plan, schedule, and evaluate the activities; work with diverse faculty, staff, and students; work as part of a team in accomplishing tasks and functions. Preferred: a bachelor’s degree with 4 years of responsible and professional experience in providing educational services, counseling, or related assistance to students or related groups.

Foreign credentials must be equated to US standards using World Education Services at http://www.wes.org.

Interested candidates must submit the following documents:

1. A letter of interest addressing how the candidate’s professional qualification and experience match the minimum essential requirements of the position (not to exceed 3 pages);
2. COM-FSM application form (http://www.comfsm.fm/jobs/HRdocs/employment08.pdf );
3. A current resume which includes personal email address and cellular phone number;
4. Copies of college transcripts for all degrees earned;
5. A minimum of three professional reference letters under 6 months old;
6. Criminal background check under 6 months old.

Documents are to be submitted electronically to hro@comfsm.edu.fm (preferably as PDF attachments) or mailed to:

Human Resources Office
College of Micronesia-FSM
P. O. Box 159
Pohnpei FM 96941

(U.S Postal Service domestic rates apply in the Federated States of Micronesia.)

Applications will be accepted until November 24, 2024 followed by screening by the committee or until filled. Official and hard copies of college transcripts are require to be mailed directly from schools to HRO when a candidate is being considered.